safety performance

Consultancy

We provide integrated OHS services to clients in Romania and abroad.

From the development and roll out of safety management systems, audits, trainings, provision of experts to facilitate clients in the OHS issues that arise.
 
Our specialists are responsible to provide education for clients, employers and employees. We work with our clients to develop company specific and continuous improvement to their safety processes.

 Management of OHS

  • Risk assessment process
  • Site-specific safety plans
  • Specific work activity control procedures
  • Work permit and isolation procedures
  • Project safety and health management
  • Safety handbooks
  • Contractor safety management plans
  • Audits and inspections
Training for:
  • managers and supervisors, i.e. supervisory leadership, team development
  • workforce, i.e. toolbox talks 

 

FAQ

Below are the typical questions a client might ask during all the stages of an outsourcing process. If you have other questions please do not hesitate to contact us.

 

1. What is outsourcing?
Outsourcing is the transferring of internal business functions, plus any associated assets, to an external supplier or service provider who offers a defined service for a specified period of time, at an agreed price.
 
2. What is OHS?
OHS is short for Occupational Health and Safety. Health is mainly concerned with the health of employees at their workplace but increasingly also outside the workplace. Safety is concerned with the safety at work and outside work and deals primarily with the risk, awareness and avoidance of accidents.
 
3. Are you flexible enough to adapt to our special needs or do they only work according to a fixed set of processes? Will the service be flexible and innovative enough if our business changes?
Premiro 's outsourcing solution offers built in flexibility in four areas:
  • Industry
  • Company size
  • Service Category: regulatory compliance, industry best practice, etc.
We are flexible enough to match needs in the short term and adjust further if your business grows or declines.
 
4. Do you have the OHS skills that we need now and in the future?
As an outsourcing service provider specialising in OHS we definitely have the OHS skills. OHS is what we do. If we do not have the skills we will partner with other companies to acquire these skills. Our training programme ensures our employees are always up-to-date with the latest OHS knowledge.
 
5. Will you be able to make savings compared to doing it in-house?
We believe in developing a partnership concept. The partnership is an arrangement where the focus is as much on continuous improvements as on pure cost savings. We will not only look at cost savings regardless of the level of service.
 
6. How will your service levelbe compared with our current service level?
Again,Premiro believes in developing a partnership concept. The partnership is a value added arrangement where the focus is as much on continuous service level improvements as on pure cost savings.
 
7. What is your personnel policy and how will this affect our people?
During the early stages of an outsourcing agreement staff will naturally have doubts about their future careers, future opportunities etc. As soon as an outsourcing agreement is announced special attention will be paid to all staff that might be affected to avoid unnecessary confusion. Information workshops and meetings will be held so everybody has the chance to express his or her views. With our employees being in a critical role we have to focus on training well-qualified and motivated employees. This is the most critical success factor for us.
 
8. Will you make sure that we do not lose the expertise and control necessary to maintain and develop the OHS functions and the business in general?
You only “lose” the know-how that is transferred, but your managers will continue to have access to the skills of its former employees. We suggests frequent meetings throughout the contract to address this issue. It is an important responsibility at all times to fully understand and review all the processes and know-how outsourced.
 
9. Is it in our best interest for the work to be done in the existing premises or for it to be done elsewhere?
The nature of some OHS processes command a personal presence on your site. You simply cannot do this work elsewhere. Other processes can benefit from being moved elsewhere. This decision will depend on employees preferences, cost savings or service improvements.
 
10. How much of the currently employed staff does you keep at the end of the transition?
This will vary according to the needs of our clients, but our initial approach is to keep all of the current staff and only bring in our own staff if required. Once the transition is completed projects will be set up to look at potential improvements and cost savings.  
 
11. Do you retain the existing systems, transfer them to its own systems or create new systems?
During and after the transitionwe will look at current systems and determine their efficiency. Depending on the output of the analysis a joint decision will be made what to do with the current systems.
 
12. What can we do if we want to take the service back?
The best solution is to built an exit strategy – “get-out-clause” - into the contract.
 
13. How much disrupting business will there be during the transition?
A transition will be a change to the employees, systems and work processes and this carries with it certain risks. The transfer will also carry risks of disruption to services. Premiro and the client must carry out their own risk assessment studies. The risks are to be part of the transition plan.
 
14. How do we make sure confidential information stays within the company?
This is a critical question in any outsourcing agreement. In most cases the loss of confidential information is not due to outsourcing or systems with poor security, but to employees wanting to harm their employer. Employees you can trust is the best way of mitigating this risk.

 

Outsourcing

Outsourcing your health and safety

More and more companies are discovering the benefits of outsourcing their health and safety work to specialists. By law you cannot delegate "responsibility" for health and safety but you can outsource virtually all other aspects to competent, professional people.
 
Our range of outsourcing services includes:
  • Organisation of site’s health and safety, incl. Safety Committee
  • Risk assessment
  • Health and safety plan
  • Contractor management
  • Accident investigation
  • Safe work instructions
  • Safety induction and refresher training
  • Personal protective equipment
  • Hazardous substances management
  • Workplace signalisation
  • Occupational health and first aid
  • Workplace audit and inspection 
 
Benefits of outsourcing
 
In many years of practical experience, we have seen organizations benefit in a variety of ways from outsourcing the management of health and safety. Included amongst these are:
  • You can reduce headcount and not concern yourself with recruitment, training and absences in an area that is not your specialty.
  • Budgeting is more flexible as you transfer costs from fixed to variable. We can work with you to develop a work plan that fits within your financial constraints.
  • You can concentrate on your core business activities.
  • We work efficiently and provide the level of resource that is appropriate for all circumstances. Consequently, our outsourcing services can be a particularly cost-effective option.
  • Engaging professionally qualified consultants reduces the likelihood and impact of a possible conviction under health and safety legislation such, thereby safeguarding the reputation of your business
  • Our aim is to form strong relationships with each of our clients that are built on trust and personal commitment at every level. The result is that our clients have increasing confidence in the quality and standard of the services we provide.
Exploring options
 
You may be considering outsourcing health and safety work, not because you are dissatisfied with your existing arrangements, but because you need to manage costs more effectively in the current economic climate. Depending on circumstances, outsourcing health and safety activities can mean different things to different organizations. For example: 
  • You may already have an established in-house facility that you wish to transfer (perhaps including existing staff) to a third party consultancy.
  • You may wish to contract out all the activities associated with health and safety, but retain your own staff for other roles within your organization.
  • You may need to set up a complete management system for health and safety from scratch using external consultants.
We are able to satisfy any of these scenarios or any combination of them.
We appreciate that you are looking for a competent, low-risk and cost-effective solution for your health and safety responsibilities. To achieve this, we typically begin with an assessment of your existing systems in order to understand your organization’s health and safety risk profile. This helps us to propose the most appropriate package of services for your organization. We appreciate that outsourcing for many clients involves a major step of faith. For this reason we emphasize the need to build confidence and relationship from the start.
 
Implications and challenges
 
Experience indicates that there are implications and potential challenges to address when considering outsourcing. Whilst you may have considered the issues in general, there are some issues that should be taken into account, for example: 
  • Under health and safety legislation, the employer always has ultimate responsibility to provide competent health and safety for employees and others who may be affected by your organization’s activities. However, by delegating the management of health and safety to a competent and reputable consultancy, you have effectively discharged your duty.
  • It is vital that the contract is clearly defined for delivery of basic services that are essential for managing day-to-day health and safety activities. There should also be a facility within the contract to call in additional resources, over and above those originally envisaged, to supply for unforeseen events and circumstances.
  • Outsourcing may result in some loss of “in-house” expertise in regard to the processes and procedures associated with health and safety organization’s activities. It is all the more important, therefore, to select a supplier who is able to demonstrate values that are consistent with your own.
  • A third party provider may seek to introduce procedures or practices that are inconsistent with your own culture or preferences. It is important, therefore, that your chosen supplier should be sensitive to the particular requirements of your organization and be able to operate within any constraints that may arise.
 We are in a fortunate position to discuss your requirements, to point out potential pitfalls and to help guide you around them.
 
Managing the transition
 
Regardless of who undertakes your day-to-day health and safety operations, to be truly effective, there must be commitment and leadership from the top of your organization. The commitment at senior level is never more important than when managing the transition to outsourced arrangements and then for providing ongoing strategic direction. Outsourcing arrangements for health and safety activities can involve significant changes to practices, procedures and accountability. It is highly advisable, therefore, that the whole change process should be fully discussed, negotiated and managed throughout. Good relationship management with open dialogue are needed for a smooth transition and to ensure that misunderstandings are minimized.
 
Taking the first step 
 
Talking to us doesn't cost anything and could reveal a compelling list of reasons why outsourcing your health and safety, or any part of it, is the right option for you. Call us or email us to arrange an appointment. There is no obligation and you have everything to gain.